Careers
Executive Assistant / Operations Support Specialist (Full‑Time)
Salary Range: $60,000–$65,000 We Are Better Together Warren Daniel Hairston Project (WAB2G)
Overview
We Are Better Together Warren Daniel Hairston Project, Inc. (WAB2G) is a nonprofit organization founded by Ruth Rollins in 2017 after the murder of her son, Danny Hairston, and the incarceration of her second son. WAB2G engages and empowers individuals and families on both sides of gun violence, fostering healing, unity, and peacemaking in communities impacted by homicide and incarceration. Our work centers the voices of those most affected and builds pathways toward connection, stability, and long‑term healing.
About WAB2G
WAB2G works with families and communities impacted by incarceration and community violence, building pathways toward healing, stability, and connection. Our work is trauma‑informed, community‑rooted, and grounded in the belief that families thrive when they are supported with dignity and compassion.
Position Summary
The Executive Assistant / Operations Support Specialist plays a critical role in ensuring the smooth and effective functioning of WAB2G’s daily operations. This position provides high‑level administrative, operational, and project support to the Executive Director and collaborates closely with staff across the organization. The ideal candidate is detail‑oriented, highly organized, and committed to trauma‑informed, healing‑centered work with families impacted by violence, incarceration, and system involvement.
Key Responsibilities
Executive & Administrative Support
- Manage the Executive Director’s calendar and the organization’s master
- Monitor email and voicemail, draft correspondence, and prioritize
- Serve as the primary point of contact for internal and external
Operations & Systems
- Maintain organized digital and physical files, trackers, and contact
- Support financial processes including receipts, invoices, vendor communication, and expense
- Manage the phone system and support staff with
- Maintain and update the office inventory system and train staff on
- Assist with developing and improving operational policies, procedures, and
Project & Program Support
- Support the Executive Director with ongoing projects, research, and cross‑department
- Assist staff with program logistics, materials, and administrative
- Contribute to organizational planning aligned with WAB2G’s mission and theory of
Event & Meeting Coordination
- Coordinate staff meetings, trainings, and community
- Prepare agendas, materials, Zoom links, and meeting
Essential Skills & Qualifications
- Strong organizational, communication, and time‑management
- Ability to multitask, prioritize, and work
- Professional, collaborative, and mission‑aligned
- Experience working with communities impacted by trauma, violence, incarceration, or
- Commitment to trauma‑informed, culturally responsive, and healing‑centered
- High attention to detail and discretion with confidential
- Proficiency in Microsoft Office, Google Workspace, and
- Valid Driver’s License required.
Experience & Education
- 2+ years of administrative or operations experience OR an associate/bachelor’s degree in a related
Additional Information
- This is a full‑time, in‑person, grant‑funded
Equal Opportunity Employer Statement
We Are Better Together: The Warren Daniel Hairston Project is an Equal Opportunity Employer, and all applicants meeting the minimum qualifications are eligible to apply.
To Apply:
Please send your resume and cover letter to operations@wab2g.org. We Are Better Together Warren Daniel Hairston Project is an Equal Opportunity Employer and encourages all applicants meeting the minimum qualifications to apply.